Secrets of Running a Paperless Company

To rum a paperless company doesn’t mean doing away with the paper completely, that’s not realistic so by saying running a paperless company means that you reduce the amount of paper that you use in your company. It is environment friendly, it is cheaper, it organizes work and makes it easy to find information stored in soft copy. Here is how you can reduce paper in your office to run a paperless company.

  1. Reduce paper print-outs

Instead of passing around hard copy letters to communicate to your employees, use emails or text messages, that will work more efficiently reducing the time it would take to distribute the letters and the amount of paper that would be used to print the letters.

  1. Use online records

This would be almost impossible some years back but currently there are many software that once you input your data it will never be lost nor tampered with because the software are so secure. What is even more appealing is that the software can hold large masses of data. For legal records for instance, one can use software like case management software.

  1. if you must print, make it less convenient

if printing is a must in your company, here is the top secret, make the printer less convenient to your staff. Reduce the number of printers and remove printers on their staff desks so that they find it hard to walk to the printer. With this trick, the printing will reduce even to more than 50%.

  1. Ask for paperless statements from service providers and banks

Make it a culture to use soft copies of statements like bank statements and invoices so that you can easily refer to your gadget for records. Also pay your bills by online means. This apart from reducing paper work, it will also improve in the productivity of your company.

 

  1. While it’s decidedly low-tech, actively advocating a culture of reuse and recycling can modify prevailing attitudes toward paper usage. An empty box for collecting non-confidential documents for recycling can help, as do email signatures that discourage the unnecessary printing of emails messages.

 

Re-architect Key Business Processes

If you want to substantially reduce paper usage, there’s no running away from re-architecting certain business process to identify procedures that make needless use of paper. One of the simplest remedies: Generate reports directly in PDF format, which can be reviewed on a laptop, tablet or even smartphone.

 

  1. Do away with physical signing printed documents, particularly internal ones. Even for external contracts, the need for a signature has roots more in historical precedence than actual legal requirement. In the United States, for example, the ESIGN Act of 2000 gives validity to electronic signatures, making an electronic signature contract as legally valid as signed hard-copy contracts.

 

  1. Reproduce internal documents on Wikis or online notebooks such as Google Docs or Evernote instead. The latter supports the sharing of entire notebooks or individual notes, which is handy for disseminating both static and dynamic materials such as an employee handbook or meeting notes.

 

  1. Completely discard fax from the business process and replace paper forms with fillable PDF forms that are submitted via email or a Web browser. The free PDFescape online tool will create PDF files with the relevant form fields, while paid applications such as Nitro Pro 9 and Acrobat XI offer more sophisticated functionality.

 

Support Infrastructure to Enable Paperless Office

Getting the right infrastructure can go a long way going paperless office. Below are a number of software tools, services and pieces of hardware that can be put in place to support the paperless office.

 

  1. Consider a dual or multi-monitor setup. One common reason that workers print documents is the need to cross-reference them with another document. You can reduce wasteful printing by setting up a multi-monitor workstation. Giving employees two (or three) screens provides more digital real estate and offers a productivity boost at the same time. LCD monitors typically outlast computer upgrades, too, so this is one cost you’ll only need to pay once.

 

[More: 6 Ways to Use Multiple Displays with Your Laptop]

 

  1. In order to work with vendors and clients that insist on using the fax machine, sign up for an online fax provider that will email an incoming fax direct to your inbox. This mature market includes various free and paid options that essentially eliminate the need for a physical fax machine. For example, the eFax paid option allows users to send up to 150 pages per month from an email message, through an online portal, or from a mobile app.

 

  1. Digitizing paper notes and printed literature makes it easy to share documents electronically and lowers the temptation to make photocopies. Aside from network scanners, recent years have seen the rise of “personal” scanner meant for small group or even individual use. The portable flatbed Doxie Flip scanner, for example, can capture what’s written in notebooks and other content that may not fit through the feeder of a conventional sheet-fed scanner.

 

  1. Optical character recognition (OCR) software turns the static images or PDF files created by hardware scanners into editable files that are substantially more useful. For example, ABBYY FineReader turns PDF files and digital photographs into Microsoft Word, Excel or searchable PDF formats.

 

[ Case Study: Supermarket Gets Rid of Customer Receipts, Stores Them in Personal Cloud ]

 

  1. For the inevitable paperwork that must be printed, using both sides can cut paper usage by half. Printers that support duplex printing today are highly reliable and available at just a slight premium over non-duplex capable models. In fact, many mid-end printers set this feature as default.

 

Up the Ante on Paperless Productivity

Of course, digitizing paper isn’t just about reducing waste. In many cases, digitized notes offer the convenience of being searchable and occupy no physical space when stored as binary bits on a storage drive. Why not take it to the next level and attempt to increase personal productivity through the use of digitization technologies?

 

  1. On this front, a variety of smartphone apps, including CamCard and WorldCard Mobile, will capture the content of business cards and generate a digital contact.

 

  1. Meanwhile, for businesses that don’t own a hardware scanner, apps such as TurboScan and Scanner Pro can capture documents with a smartphone’s build-in camera. These files can be subsequently uploaded to a cloud storage service, where they can be shared and subsequently viewed from a smartphone or tablet.

Successfully reducing the use of paper isn’t a one-time event. It’s a series of continuous efforts to move away from paper and establish a culture that frowns on waste. Re-architecting business processes to reduce paper usage is an unavoidable activity, but adopting the right tools can go a long way toward creating an environment to support the paperless office.

Ultimately, businesses shouldn’t stop at eliminating paper but should push for greater digitization in order to reap its full benefits.

Important Points to Remember for Windshield Replacements

Driving is an easy yet complicated thing to do. Almost everyone can learn how to drive but it takes a lot of effort to become a responsible driver. It is not just about the driving, it has to be in all aspects. You have to be cautious and accountable overall.

One of the common problems that drivers have is the neglect of their car parts. When some car parts get damaged, some drivers tend to ignore it or tuck it away. This is because of the fear of spending a lot on repairs and replacements. But we should know that safety is always top priority and that there are a lot of auto companies who offer economical prices for those services.

Get a reliable auto company to work for you. If you have been putting it off for a while, now is the time to face it. The first step would be to find a company that does quality windshield replacement in Suwanee. Check out their services; get a quotation for the repair, replacement and maintenance services. Have them check your unit. Keep their card and ask for a contact person in case something happens.

Always go for quality. Now that you have a company to work for you, it is best that you weigh your options. If it is a windshield replacement, remember that quality should be top priority. It may cost a bit higher now but this investment will surely last longer than those of low quality and cheap prices.

Take advantage of mobile services. While some people enjoy taking trips to the repair shop, some just do not have the luxury of time to do it. If you are one of those people, you can always go for mobile services. All you have to do is give them a call, set an appointment and have them look at your car. This is affordable, while people think it would cost them an arm and a leg, you could get it for a good price.

Never compromise your safety for the lack of a good reason as to why you should not keep your car in good shape. Always go for prevention as this is less costly compared to expensive solutions in case of problems that have aggravated in the past. There are a lot of talented people who are willing to help. All you have to do is reach out. Give them a call today.

Reasons to Go For Mobile Windshield Repair

When driving, it is important to keep our eyes on the wheel. Focus is the key, but we should always keep the basics. Keep your windshield clean and well-maintained. A damaged, cracked or chipped windshield is a problem and not something that we could let pass.

If you have had problems with getting your windshield repaired because of certain factors like time, distance and lack of information, now is the best time to check out the nearest auto glass repair company near you. Thanks to technology they can now give you a mobile windshield repair at the comfort of your own home.

Now, you might be wondering, why should you go for a mobile service? Here are the reasons why.

Mobile services are convenient. In the past, the only way to get your car fixed is to bring it to the auto shop. This is because their tools and equipment were not ready for transport. Now, businesses have taken it a notch higher. They can now easily take a look at the problem with their tools on hand. This saves you more time, energy and money.

Mobile services solve your problem. If it is a crack or a glass for replacement, you do not have to worry because they have you covered. They know the ins and outs of the trade so you do not have to be afraid or doubtful of their capability.

Mobile services spare you from hassles. Not being able to use the car for days is a hassle. These guys are born to deliver quality services in terms of windshield repairs and replacements. So you do not have to worry about spending a long time without a car. They know the feeling of not being able to do the work so they go above and beyond their capability to give it back to you.

Mobile services are affordable. A common misconception by many is that mobile services are expensive. What they do not know is that these are actually affordable. In fact, the cost usually does not differ in significant prices.

Safety is always a top priority. Why settle for a chipped, cracked or broken windshield when you can have experts turn it into its best shape? Go ahead and give them a call. Set an appointment and have your unit checked. You will be given an honest and economical quotation. So what are you waiting for? Call them today.

Ensure Maximum Productivity with Microsoft Software Development

The dawn of the internet has transfigured the various market sectors. The undeniable fast advancement of technology caused a global revolution, specifically in communications and business industry. One proof of this development is the presence of Microsoft.

Although this development proved great importance and advantage to millions of entrepreneurs worldwide, there is still a pressing issue that entrepreneurs and various individuals face with regards to Microsoft software and internet use; for instance, Microsoft vulnerabilities, which include limited user rights, security, and running specific scripts. These issues have become a huge concern among businesses. These so-called Microsoft vulnerabilities lead to poor work performance and limited productivity.

Now, are you experiencing the similar problem in your business?

If you do, make sure to address these issues before it goes out of hand. What you need is a trustworthy software support to boost your software application’s performance for better work productivity.

Honestly, there are countless applications online that claims to offer the best quality helping you to reach success. However, not all that you can find on the web will suit all your needs. You have to be wise in choosing the right Microsoft software development applications. Also, to make sure that you picked a high-quality software support system, deal with one of the most reliable sources of Microsoft development applications like Access director.

The Access Director enterprise is a cost-effective solution in mitigating security concerns of your Microsoft software. This application promotes faster work processing and higher productivity within the team. In addition, Microsoft is 90 percent vulnerable to limiting user rights which in turn reduces productivity. This software development application answers this issue. It reduces the risk of limiting user rights and the user is allowed to request account assignments.

Indeed, this innovative solution is a helpful and practical solution in dealing with Microsoft issues. Furthermore, you can guarantee a higher and quality performance in your business or office with the use of this system. Likewise, your system program will be protected from security issues which are a common problem with using this technology.

The Access Director is found in this source. Aside from this program, you can also find several Microsoft software development applications at this website.

What are you waiting for? Enhance your work performance and productivity today with the help of this Microsoft software development program. Now is the time to make your mark in the business industry.

Securing Home: You Can Leave it with Virtual Concierge and Doorman Services

Virtual doorman service is one of the biggest security options that several apartments in New York can now provide.

Several years before, residential buildings employ a doorman to guard the building and to provide you courtesy whenever you need them. However, the perspective of including the services of these good men is proven to be a luxury for several residents. Fortunately, several innovations were developed in the midst of looking for better home security and doorman services – the virtual doorman services.

How do virtual doorman services work?

Despite being a state-of-the-art and high-technology alternative from the conventional doorman, virtual doorman services are run by efficient professionals called “virtual concierge”. These people will digitally keep an eye on the entire apartment through the works of solid cameras and remote control panel that will allow them to let the resident’s guests, delivery man, and the residents themselves to enter the building and into the apartment without the need for the residents to open the door for them. Also, they are able to lock unrecognized and unwanted visitors and notify you in case you are away from home.

Other than providing the resident’s guests the permission to enter the residential building, they too can provide services such as;

  • Arranging a ride to the airport
  • Arranging an appointment with plumbers or electricians
  • Securing your home 24/7 from burglars with notifications
  • Letting you enter your own apartment in case you forget your keys
  • Arranging dinner reservations
  • Sending you alerts about the package you have been waiting for
  • Greet you with courtesy before you enter the building

However, all of these are possible if you sign up with the efficient company in town when it comes to virtual concierge and doorman like the Virtual Concierge Doorman AISG. The people behind the company have been providing a history of efficient and effective security to several residential buildings, commercial buildings, and other residential homes. Plus, they provide an utmost security and friendly doorman services at a reasonable price.

Why do you need virtual concierge and doorman services?

There are several advantages of getting virtual concierge and doorman services for an apartment, residential building, and commercial building, to name a few; here are the top reasons why you need their services:

  • Security
  • Convenience
  • Fast and efficient doorman assistance
  • It is cost-effective

Also, virtual concierge and doorman services secure you and your privacy. So, if you are a landlord and you want to keep your residents safe and secured, you should start considering installing virtual concierge and doorman services now.